ࡱ> @C?{ 'bjbjBrBr 48  22222FFFF4zFHiii$!T2iiiii22i 22i:+s] 0HgR!s6!&!2iiiiiiiiiiHiiii!iiiiiiiii : [CIA Meeting Date: Friday, Nov. 16, 2012 Time: 9:00-10:30am Room: BA 524 Present: Nadine Schmidt, Betsy Desy, Jan Loft, Linda Nelson, Jay Brown, Pam Sukalski and Lori Baker, Christine Olson, and Wiji Wijesiri, Scott Crowell, Marcia Buekelman and Alan Matzner. Absent: Monica Miller, Rhonda Bonnstetter, Carrie Hansen, Steve Kramer and Sangnyeol Jung. Agenda Items: Informational Items: Welcome new CIA members Gary Sneide resignation; new members were welcomed: Welcome to Scott Crowell, Marcia Beukelman and Alan Matzner. CIA committee composition statement revised to reflect new members: Hard copy of the new membership list was distributed. Hard copy of the CIA Charge and newly changed description of the committee size and composition was distributed. All changes will be explained at the 11/19/12 Meet and Confer. CIA response to Spring 2012 mini-assessment grant final reports Completed: Letters of acknowledgement were sent by Betsy. Fall 2012 mini-assessment grant awards Awardees received letters: At some time in the future we will need to discuss what more we might want in the letters; current acknowledgement letters are very simple; we might want to say more in future letters. Will post award winners on CIA site shortly. Next meeting, Friday, Dec. 7, 9-10:30am: please come prepared to know days and time for the spring 2013 semester meetings. Action Items: Revised mini-assessment Grant application: We did some updates on the application form for the early fall application, then learning in October we needed to do some more editing. Betsy shared hard copy of the latest revised form; all changes/additions/edits and reasons for the changes were reviewed and discussed. Marcia pointed out that although funds may be encumbered people need to remember that funds must be used by June 30th; invoices and services must be provided by June 30th of a year. Services to be received by June 30th will be made clear on the form. For example, all receipts must be in hand before June 30th. Awardees need to know: Food cannot be brought into the Student Center; awardees can be reimbursed for snacks and such but be careful how larger food purchases are handled. Meals without travel are a tax benefit; a particular restaurant meal expense was greater than what is allowed, in one instance. We will need to inform people of these kinds of required process details. Second round of mini-assessment grant funds due December 1need to advertise to campus. How should we go about it? Should Vicky send to the faculty? Chris Anderson has a list serve that goes to all faculty and staff. With our next meeting on the 7th we will have had time to review the grant applications for the December meeting. Lunch and Learn topics: Oct. 18 Lunch & Learn discussion of IDST 400 courses and the November meeting covered IDST 100. Betsy explained why and how these two topics were developed for the Lunch and Learns. December agenda item: future Lunch and Learn topics that will benefit faculty and others as well. L&L discussion of FYScomments from Lori Baker: Lori reviewed previous assessments used for IDST 100; what happened at the FYS session was a review/proposal of possible changes for the FYS; the main thing that came from the discussion was that it was very respectful and well done. We are looking at data based decisions and future plans to create more of a focus in the class looking at critical thinking (more) and less of other aspects; suggested assessment was mentioned, something that will be common among all sections to truly measure what we are trying to measure, more in synch with the course; we have been assessing for oranges while we are teaching apples. The Moorburg Letter was explained as a suggestion. The CAT had not been as useful as we had hoped. Jay Brown volunteered to present his experience with undergraduate research as a high impact teaching technique at a future Lunch and Learn. Where to post mini-assessment grants? What Betsy has done at this point is simply post the awardees. Where do we need to post more? Is there a concern with having it made public? If hard data, do we want others to see the information? Some might not want averages or results made public. In addition to the topic should we post the final results? Password protected with a portal to access the information? Alan said a log-in procedure is simple enough and there are other ways to get behind the firewall that are fairly simple too. It would be nice to standardize it all with a template because past grants have been hard to read due to all kinds of formatting differences. Alan suggested we store things outside the template on the T drive or to indicate to contact someone for details of the reports and results. Betsy distributed hard copy of the Student Affairs organizational chart. How to adequately disburse information to all units and constituents was discussed, as we need to create ample coverage of information on the mini-assessment grant, for example; this is important. Linking individual programs student learning outcomes, curriculum map, and assessment plan toCIA page: proper posted of data and access to certain types of information was discussed. (See above). Connecting and communicating assessment activities at all levels: Academic Affairs, Student Affairs, institutional operations: There are separate Criterion teams gathering data for the HLC; how do we work togetheras units, as a team? How do we have a sustainable process for the on-going activities within the organizational structures? What happens once the HLC report and visit is completed? Assessment will not go away; it will become an on-going Pathways reporting. Lori pointed out we will never again get away with going almost ten years before preparing for the HLC, it will be a rolling process; it will be more than annual, it will be constant. Alan Matzner explained NSSE (National Survey of Student Engagement); how and who are randomly selected by Alan among freshmen and seniors, or first time entering students for a broader population than just entering freshmen; roughly 500 in each group that are then randomly selected for the survey; we can compare our results with statewide or national data framed on a similar set of questions. Our response rate is about 30-40%. It begins in February and is open for a month. If students ask faculty about it the faculty must be able to answer that it is important, faculty need to be aware of NSSE and why the students may have been selected, to be knowledgeable of what it is, what it means, that it is important and all need to be engaged in the conversation, to do it with the students rather than to the students. Future agenda item? What do we want to do with HLC Criterion survey data? Lets talk about that in a meeting. We should provide a clearinghouse where all can find what ever happened to all that 2014 reporting data? Betsy distributed the SMSU Academic Program Assessment Documentation Checklist. Portions of the list should certainly be posted on a Programs webpage and eventually to the CIA page for a link back to the Program website. We need to encourage Programs to update their webpages and get this information posted. Where are people going to look for this, the HLC? Where will they find this information? The HLC will be more impressed if actually on the Program webpages rather than just on the HLC page. Goals should also be included along with the SLOs. Who gets this type of work done within a Program? The Office Administrator, a faculty member? Jake Speer can be very helpful getting people started. He is very busy but if people can find some time to sit down with him it can be very productive, what is deliverable. Maybe Jake could ask for two or three mentees to help design the template for the Program websites, for getting up and running with the ability to continue adding or editing content. Jay is on the Student Mentor Committee and explained how Jake could go about applying for two or three mentees. 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